The purpose of this Privacy Policy (hereinafter the “Policy”) is to help you understand our practices regarding the collection, use, disclosure, and retention of personal information. Preserving the confidentiality of personal information is very important to us, which is why we are committed to adhering to the highest ethical standards when handling all information, especially personal data.
WHO ARE WE?
A manufacturer of high-quality street furniture for institutional and commercial markets since 1982, Equiparc focuses on design, quality, and its expertise in customization to offer attractive and durable products.
Equiparc’s vision is to create an experience and promotes four values:
Knowledge: Use and perfect what you have learned and share it with your colleagues.
Commitment: Be committed to the team and contribute to the collective experience.
Tenacity: Make the necessary efforts to bring all projects to fruition.
Creativity: Be open-minded and suggest ideas for improvement.
WHAT PERSONAL INFORMATION DO WE COLLECT?
“Personal information” refers to information that identifies an individual or can be directly linked to that individual.
As we do business with private and public companies, not individuals, the personal information we collect mainly concerns our employees and candidates, in the context of our human resources, payroll, and recruitment activities. This includes, in particular:
Identification information: first name, last name, address, email address, date of birth, telephone number, social security number, health insurance number, sex, and gender.
Financial information: banking information (institution and account number), salary.
Social or family status: marital status, emergency contact information.
Health, education, and training information: medical history, educational and professional background, certificates and diplomas, training courses taken.
HOW DO WE COLLECT PERSONAL INFORMATION?
We collect personal information from our employees and applicants through the following means:
Forms via the website, email, telephone, or paper submission.
Receipt of an application or resume.
Interview and hiring process.
Enrollment in insurance and RRSP programs.
CONSENT
We collect your personal information only with your free, informed, and specific consent, obtained prior to collection, except where another legal basis permits (e.g., legal obligation).
You may withdraw your consent at any time by contacting our Privacy Officer (contact details below). Withdrawal may limit our ability to provide certain services (e.g., payroll, benefits).
PURPOSES OF USE (BY TYPE OF INFORMATION)
We use your personal information strictly for the necessary purposes described below:
Social Security Number: production of tax statements, payroll processing, and legal obligations.
Bank details: direct deposit of compensation and authorized reimbursements.
Personal contact information (address, email, phone number): administrative communications, employee file management, safety and schedule notices.
Identification information (name, date of birth, RAMQ): benefits management, identity validation in internal systems.
Health information (if necessary): group insurance management and legal obligations regarding occupational health and safety (CNESST).
Educational and professional background: candidate evaluation, training management, professional development.
Emergency contact information: communication in the event of an incident or emergency.
Compensation data: payroll administration, benefits, and RRSPs.
SHARING OF PERSONAL INFORMATION
Your personal information is accessible only to staff members who need it in order to perform their duties. Anyone with access to this information must sign a confidentiality agreement.
We may also disclose personal information to external partners for the purposes described above, including: Service Québec, Service Canada, CNESST, mutual prevention insurance companies, accounting firms, insurance companies, IT services, and any competent authority when required by law.
HOW LONG DO WE KEEP PERSONAL INFORMATION?
We keep personal information only for as long as necessary to fulfill the purposes described above and to comply with our legal obligations. As a guide:
Employee files: retained for the period required by applicable legal requirements.
Unsuccessful applications: retained for up to 12 months, then destroyed, unless explicit consent is given for extended retention (talent bank).
Tax and payroll documents: retained for the period required by applicable law.
For more information on retention periods, please contact us (see “How to contact us”).
WHERE DO WE STORE PERSONAL INFORMATION AND TRANSFER IT OUTSIDE QUEBEC?
Information submitted on paper is stored in secure filing cabinets.
Most information is stored in a secure computer environment.
Note: No personal information is transferred outside Quebec.
HOW DO WE PROTECT PERSONAL INFORMATION?
We implement appropriate security measures, including firewalls, backups, passwords, strict access management, locked filing cabinets, and restricted access to premises.
We periodically review these measures to ensure their effectiveness and relevance. We work with a company specializing in IT security to implement and update best practices.
WHAT RIGHTS DOES A PERSON HAVE WITH REGARD TO THEIR PERSONAL INFORMATION?
Everyone has the right to access, correct, rectify, de-index, anonymize, and withdraw their personal information.
To exercise your rights, please contact the person responsible for personal information protection. Their contact information can be found in the “How to contact us” section.
HOW TO CONTACT US?
If you have any concerns, questions, requests, or complaints about the Policy or the management of your personal information, please contact the person responsible for access to information by email or phone:
Contact: Marie-Lou Dalcourt, HR Coordinator and Privacy Policy Officer
Email: rh@equiparc.com
Phone: 450-346-1882
HOW DO WE UPDATE THE POLICY?
We may collect other types of personal information in the future or our storage techniques may evolve. We may update this Policy to accurately reflect our practices. We invite you to consult it regularly on our website to stay informed.
This policy was adopted on September 8, 2023.
Last update: January 6, 2026
This Policy was last updated on November 11, 2024
